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  • Home
  • UNITED NATIONS NGO PROGRAM
    • ABOUT the UN Program
    • UN Program Director News and Updates 2023
    • UN Program Director News and Updates 2022
    • UN Program Director News and Updates 2021
    • UN Program Director News and Updates 2020
    • Beijing Journal 2020
    • UN Program Director News and Updates 2019
    • UN Program Director News and Updates 2018
    • UN Program Director News and Updates 2017 >
      • UN Program Director News and Updates 2016
      • UN Program_Director Updates and News 2015
      • UN Program Video 2015
      • UN Program_Director News and Updates 2014
      • UN Program_Member Reports 2014
      • UN Program_Director News and Updates 2013
    • IC HONOR ROLL 2022
    • IC HONOR ROLL 2020/2021
    • IC Honor Roll 2019
    • IC Honor Roll 2018
    • IC Honor Roll 2017 >
      • IC Honor Roll 2016
      • IC Honor Roll 2015
      • IC HONOR ROLL 2014
      • IC HONOR ROLL 2013
  • PAST Exhibitions/Projects
    • Women Do It! Postcard Exhibition 2014 and Beyond >
      • GALLERY Women Do It! Postcard Exhibition
      • QUESTIONS? ANSWERS Women Do It!
    • Half the Sky: Intersections in Social Practice Art 2014/Shenyang, China >
      • ART AND ARTISTS/CHINA Half the Sky: Intersections in Social Practice Art
      • ART AND ARTISTS/U.S. Half the Sky: Intersections in Social Practice Art
      • BLOG Half the Sky: Intersections in Social Practice Art
      • CULTURAL & COMMUNITY INTERACTIONS Half the Sky: Intersections in Social Practice Art
      • DELEGATES Half the Sky: Intersections in Social Practice Art
      • ESSAYS AND ESSAYISTS Half the Sky: Intersections in Social Practice Art
      • GALLERIES Half the Sky: Intersections of Social Practice Art
    • Woman + Body 2012/South Korea
    • Zero Nuclear Weapons, Zero Weapons of Mass Destruction: Create a Culture of Peace Now! Postcard Exhibition 2009
    • Sustaining Our Environment Postcard Exhibition 2008
  • ARCHIVES
    • International Caucus Member Gallery
    • Updates Archives 2015 >
      • Update Archives 2014
      • Update Archives 2013
      • Update Archives 2012
      • WCA Artwaves International Blog archives 2007-2011 >
        • WCA Artwaves International Blog 2007
        • WCA ARTWAVES INTERNATIONAL BLOG 2008
        • WCA ARTWAVES INTERNATIONAL BLOG 2009
        • WCA ARTWAVES INTERNATIONAL BLOG 2011
    • News Archives 2014 >
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Exhibition Timeline and Tasks
________________________________

Local shows could follow the shorter time frames; national shows somewhere in the middle with international shows needed the longest time frame.

6 months -­‐ 2 Years in Advance

*Select Exhibition Director(s)
*Research potential venues
*Research potential connections with collaborators
*Develop theme/title
Research jurors/curators
*Research funding options
*Set up exhibition committees
*Get commitments from exhibitions team
If collaboration, define funding & task responsibilities
*Create initial budget and proposal
*Choose dates for exhibition
*Develop timeline*
Research shipping options if necessary
*Research shipping documentation if necessary
*Research import/export requirements if international show
*Submit exhibition & budget proposal to WCA board/ Chapter Exec. Committee *Develop package for grants/sponsors/donors
 *Once approved, begin fundraising, find seed money for entrythingy tokens

5 months -­‐ 1 Year in Advance

*Obtain contract with venue
*Negotiate split on sales
*Get gallery dimensions for juror
*Secure insurance
*Review contract, then send to President for signature *Begin securing funding
*Proof of funding
*Choose juror/curator
*Send MOU to juror/curator
*Signed MOU from juror/curator

3-­‐ 9 Months in Advance

*Determine how many art pieces fit into gallery
 *Determine # of additional artworks to be included in catalog only  *Determine # of artworks to be included for online only *Determine dimension/media restrictions
 *Provide contact info for questions by submitters
 *Write Call for Art  *Set up Entrythingy or entry management system  *Add tokens to Entrythingy to pay for entries  *Develop P.R & Marketing plan

2-­‐8 Months in Advance

*Research list of posting sites -­‐ free & fee sites
Identify mailing list (include prior submitter emails)
 *Check Entrythingy to see how submissions are developing *Re‐post call for art if necessary
 *Post Calls for Art on Entrythingy or entry management system  *Begin web presence -­‐ social media, web page
 *Post Calls for Art on art calendars
 *Post Calls on WCA outlets

1-­‐6 Months in Advance

*Deadline for entries
 *Review entries for data issues
 *Set up Entrythingy for juror(s)
 *Notify juror, provide jurying instructions
Juror(s) reviews entries (two weeks)
J *Juror writes juror statement
 *Write acceptance and rejection letters
 *Send acceptance/contract and rejection letters
 *Receive contracts and verify all necessary information  *Confirm participation & shipping with every artist in show * Follow up with missing artist information
*Provide artist information to Catalog committee
 *Contract with printer if using
 *Design Catalog
 *Request essays from juror(s)/directors/president
 *Set up Lulu.com for catalog
 *Keep web presence up to date
 *Develop postcard & poster
 *Plan for artists' talks or other events during exhibition  *Write press releases *
Begin planning for reception
 *Contact potential speakers/dignitaries for reception  *Request ISBN number

1-­‐3 Months in Advance

*Layout of catalog/setup Lulu.com template
 *Order catalogs for sale at opening, in gallery
 *Input data/photos/articles into catalog
 *Begin sending out press releases to magazines
 *Arrange for artwork storage & insurance for storage/transporting  *Receive artworks if shipping collectively *Have crates built if shipping collectively  *Ship artworks if shipping collectively  *Send press releases to periodicals

2 Weeks -­‐ 1 Month in Advance

*Arrange for food/beverage for reception *Nametags for artist/dignitaries/jurors
 *Send out press releases to other media outlets
 *Gallery signage -­‐ banners, vinyl lettering, artwork info cards  *Arrange for gallery attendants/security if necessary

1 Week in Advance

*Send out press releases
 *Set gallery attendant schedule if necessary  *Receive artworks
 *Store packing materials for duration of show  *Create price list
Install exhibition
 *Affix labels to walls
 *Affix vinyl lettering to walls
 *Create artist bio notebook for gallery
 *Pick up catalogs

Opening

*Greet artists/jurors/dignitaries
 *Create check-­‐in sheet to collect guest emails for future shoes  *Sell artwork
Handle catalog sales
 *Oversee food/beverages
 *Setup
Cleanup  *Pay juror(s) when requirements are filled *
Consider giving juror(s) complimentary copy of catalog

Upon Closing of Exhibition

*Send out press releases
 *Budget report to WCA Operations Director
 *Send checks to WCA Operations Director
 *De‐install exhibition
 *Return/ship artwork to artists
 *Collect email addresses from Entrythingy for future calls for art  *Mail checks to artists whose works sold
 *Evaluate artist demographics from Entrythingy report

Final Exhibition Tasks

*Create summary report for WCA board  *Continued catalog sales
 *Delete show from Entrythingy
 *Pay final bills *Final accounting -­‐ show profit, loss