Exhibition Budget Considerations
and Expense/Income Items
______________________________________________________
Considerations
· All budgets must be developed as either budget neutral (no profit or loss) or as a profit-based budget.
· WCA currently uses Entrythingy.com to set up Calls for Art, manage entries and collect juror decisions
· WCA encourages the use of Lulu.com to set up catalogs and manage sales via print-on-demand
· If seeking funding from national grants and institutional foundations, coordinate these efforts with the WCA executive committee.
· If sharing budgets with another organization, each entity must sign a document outlining budget responsibilities
· Keep track of payments and bills in Excel document - add check #s, paypal invoice #s,
· Keep copies of all correspondence, checks, deposit slips, bills
Examples of Expenses
Advertisements in Gallery Guide, Art Slant, calendars
Banners
Catalog cover design
Catalog design/production
Catalog printing for sales during opening
Catalog shipment
Design costs for catalog, postcard, poster
Documentation (video, photographs)
Entry tokens for Entrythingy (currently $2 per entry)
Gallery rental
Gallery Sitters fee
Insurance - gallery
ISBN number for catalog (check with WCA office for cost)
Labor for installation and de-installation
Lulu.com catalog setup
Juror(s) fee/honorarium
Mailers (padded envelopes or cardboard sleeves) for catalog
Name Tags
Paid Call for Art Posting Sites Art Deadlines (approx.$160), Art Calendar (approx. $120)
Paypal fees (currently 2.9%) for entries through Entrythingy
Paypal fees for accepting catalog payments through paypal
Postage for shipping catalogs
Postcards (ex. 2500 from 48hoursprint.com = $150)
Posters/printing costs
Posting call for art in
Rental of space for exhibition
Press release cost
Reception (food, drink, glasses, plates, music, etc.)
Security
Shipping & Crates (if central collection and shipping as a whole)
Solicitation package for donations/grants/sponsors (printing & materials)
Storage
Shipping documentation (international)
Shipping pickup charges
Vinyl lettering for gallery wall
Wall labels
Web page for exhibition
Examples of Income Options
Applications fees through Entrythingy for member
Application fees through Entrythingy for non-members
Catalog sales – artists in exhibition
Catalog sales – general sales
Donations
Grants
Hanging fee (charged to accepted members)
Prepaid postage for catalogs from artists
Raffles
Shipping fees from artists (if collecting and shipping as a whole)
Sponsors
Event fees (wine/food sales, screening, panels)
· All budgets must be developed as either budget neutral (no profit or loss) or as a profit-based budget.
· WCA currently uses Entrythingy.com to set up Calls for Art, manage entries and collect juror decisions
· WCA encourages the use of Lulu.com to set up catalogs and manage sales via print-on-demand
· If seeking funding from national grants and institutional foundations, coordinate these efforts with the WCA executive committee.
· If sharing budgets with another organization, each entity must sign a document outlining budget responsibilities
· Keep track of payments and bills in Excel document - add check #s, paypal invoice #s,
· Keep copies of all correspondence, checks, deposit slips, bills
Examples of Expenses
Advertisements in Gallery Guide, Art Slant, calendars
Banners
Catalog cover design
Catalog design/production
Catalog printing for sales during opening
Catalog shipment
Design costs for catalog, postcard, poster
Documentation (video, photographs)
Entry tokens for Entrythingy (currently $2 per entry)
Gallery rental
Gallery Sitters fee
Insurance - gallery
ISBN number for catalog (check with WCA office for cost)
Labor for installation and de-installation
Lulu.com catalog setup
Juror(s) fee/honorarium
Mailers (padded envelopes or cardboard sleeves) for catalog
Name Tags
Paid Call for Art Posting Sites Art Deadlines (approx.$160), Art Calendar (approx. $120)
Paypal fees (currently 2.9%) for entries through Entrythingy
Paypal fees for accepting catalog payments through paypal
Postage for shipping catalogs
Postcards (ex. 2500 from 48hoursprint.com = $150)
Posters/printing costs
Posting call for art in
Rental of space for exhibition
Press release cost
Reception (food, drink, glasses, plates, music, etc.)
Security
Shipping & Crates (if central collection and shipping as a whole)
Solicitation package for donations/grants/sponsors (printing & materials)
Storage
Shipping documentation (international)
Shipping pickup charges
Vinyl lettering for gallery wall
Wall labels
Web page for exhibition
Examples of Income Options
Applications fees through Entrythingy for member
Application fees through Entrythingy for non-members
Catalog sales – artists in exhibition
Catalog sales – general sales
Donations
Grants
Hanging fee (charged to accepted members)
Prepaid postage for catalogs from artists
Raffles
Shipping fees from artists (if collecting and shipping as a whole)
Sponsors
Event fees (wine/food sales, screening, panels)